The aim of this article is to promote the a complete automation solution for school, fully installed & managed by the company. This offer includes all possible Utility Software, Utility Hardware and Firmware. The solution computerizes and automates virtually all of the school’s functions, giving the school centralized control in turn achieving faster and accurate decision making at practically no initial cost to the school. Not only shall our information flow techniques standardize the process and controls of daily affairs & activities in the school but also bridges the gap between the school administration and the parents of the wards in turn bringing more transparency, hence generating more trust in the school.
The cost of the entire proposed project will be borne by the company and the school shall only be paying a nominal amount monthly per student after complete installation. It will be the company’s responsibility to keep the entire system uptime by 95% by keeping a dedicated maintenance engineer at the school premises.
PROJECT: SCHOOL AUTOMATION SYSTEM
- This package has education’s most flexible and interactive scheduling function, thus meeting the communication and information needs of the entire School community in real time. And, it would be utterly simple for everyone to use.
- School Automation system is the total management system imagined: the first truly scalable, web-based school management packages with the power to revolutionize the way schools are run.
- School Automation solutions are more than just another technology solution – it is an educational system that will improve the way School is managed.
The company has designed a special project for Schools & Institutes, which cover the following facilities:
Software solutions:
[A] School web Portal for Online Information System
[B] Admission Management
[C] Daily update report for parents and intimations through SMS
[D] Time Attendance Management
[E] Laboratories and Library Management
[F] Fees Management
[G] Exam Management
[H] Health Management
[I] Inventory Management
[J] Visitor Management
[K] Database Management
[L] Payroll Wizard
Hardware & Firmware Solutions:
[A] Time Attendance Proximity machine
[B] CCTV Security and Surveillance System
[C] School Vehicle Management – Vehicle Tracking System /Camera with recording /Proximity Access Control at the gate of the school bus.
SOFTWARE SOLUTIONS
[A] School web Portal for Online Information System
First, the company will develop the website portal for the school, which will provide the following necessary facilities to the parent/user:
- All important announcements yearly/monthly/weekly/daily
- Online admission forms and procedures
- Parents can get all possible online information about their wards viz. attendance/performance/extra curriculum activities/exam schedules/ fee status etc.
- Online results
- Complaint management
- More as per school’s requirements and suggestions…
[B] Admission Management
Admission management software is the quick and easy to use, highly resourceful, helps streamline every admission function. It permits both online and over-the-counter filing of applications, quick short listing of eligible candidates, creation and sending of automated eligibility status reports via SMS and/or e-mails, as well as churn out integrated smart cards and customized reports — all at the click of the mouse. We make the most complex task — the process of selective admission — simple.
- Pre-admission scrutiny
- Online admission application
- Application short listing
- Electronic alerts
- Quick admission (subject to approval)
- Enrollment
- Roll no. allotment
- Integrated circuit card
- Report generation
[C] Daily update report for parents and intimation through SMS
Company will provide the messaging (SMS) system/software that allows the system, staff and management with following benefits:
- Daily attendance SMS to parents
- Important announcements by the school
- Progress report of the student
- Fee reminder
- Extra activity program’s polling
- Complaints etc.
[D] Time Attendance Management
Time Attendance System is an ingeniously smart and 100% foolproof attendance tracking single point interface. Not only does this interface keeps a daily tab of the number present and leave days of every enrolled student but also that of staff, management and faculty on the institution’s rolls. Percentage of presence calculations and the generation of relevant reports are fully automated, occurring in seamless conjunction with the in-house portal. Fully compatible with badge or security Proximity Control collection devices and e-alerts to parent/guardian aides keeps them up-to-date on ward regularity.
- Student attendance
- Employee turnout
- Staff leave application & approval
- Staff day end process
- Academic calendar
- Exam module compatibility
- Holiday scheduling
- Customized reports & graphical representations
- Integration with Proximity Access machines
- SMS Alerts
[E] Laboratory and Library Management
Laboratory/Library Management is an out of the box innovative solution that is an invaluable tool for every librarian. It designed to catalog, search, and circulate all library collections including books, CDs/DVDs, documents, equipments, manage member/patron information, keep track of the library circulation data, manage fine transactions, generate missing/damaged material reports and much more. Programmed to issue membership cards, send e-alerts on due dates of return/new arrivals coupled with its versatility in permitting multiple “search” options it is indeed a cost-effective time-saver and user-friendly module.
- Media creation management
- Media supplement entry supervision
- Member administration
- Library member card issuer
- Material reservation
- Issue collection
- Accept/ renew issues
- Circulation management alert system.
- Damage and missing book report
- Fee/auto fine collection
- Search vide media/member
- Generate comprehensive reports
[F] Fee Management System
Fee Administrator is a superior fee management intelligence solution vigilantly conceived to offer ingenious streaming of related data effortlessly for the scrutiny of authorized personnel at all times. The module not only simplifies the often strenuous task of manual fee administration but is also a tried-and-tested, easy-to-learn, and user-friendly. Apart from aiding financial recording, Fee Administrator monitors every fee receipt — old, current, as well as those that need to be issued in the future. It maintains a comprehensive record of dues/receipts under relevant heads systematically, highlights fee defaulters/excesses credited, sends e-reminders, and provides a summary of fees collected at any point of time or over a specified period. Offering 100% security and the added capacity of generating numerous reports tailor-made to institutional needs, Fee Administrator is indeed a world-class solution that you just cannot afford to do without.
- Master fee setting
- Assign fee particulars commonly — school-wise, class-wise, division-wise, etc.
- Flexibility of assignment — pupil-wise & facilities-wise
- Penal fee generation if any
- Deductions/concessions class-wise/individual.
- Refundable fee management.
- Advance fee remittance option
- Item-wise hiding of receipts
- Fee collection — total summary/item-wise
- Detailed reports
- Fee e-alerts — for dues/payments
- Transportation fee payable
- Pack data record locking
[G] Exam Management
Exam Management is a powerful pupil evaluation management engine, which supports a broad spectrum of examination protocols. This resourcefully engineered module can not only be tailored to incorporate the challenging demands of any institution of learning, regardless of magnitude or syllabi complexity, but it also sports matchless features such as question banks, exam scheduler, detailed score analyzer, graphical/numerical presenter, e-alerter and much more. With its ease-of-use and efficient systemization of the examination processes is an invaluable tool for every campus.
- Automated/manual question paper generator
- Detailed question search
- Exam scheduling
- Test allocation.
- Supports added evaluations — viva-voce, labs etc
- Scoring — class-wise, subject-wise, student-wise
- Score analysis — class-wise, subject-wise for teacher/student
- Exhaustive ranking based on subject
- Confidential teacher performance analyzer
- Student assessment analyzer
- Grading/promotion
- Online posting of exam schedule
- Performance monitoring of ward online
- E-alerts
- Can generate exam results as marks or grades
[H] Health Management
Health Management Care helps make an easy task of keeping track of students and their clinic visits, medications, immunizations, and screenings through an efficient, secure and 100% automated thorough process.
- Health register student/staff
- Diseases — condition report (illness and hospitalization)
- Confidential history accessible by users with security right
- Quick entry of doctors orders available to parents
- Health tips to parent
- Comprehensive reports
- Medicine stock list and equipment detail
- In emergency immediate intimation to parents through e-mail/SMS
[I] Inventory Management
Inventory Master is an inventory monitoring wizard that meticulously tracks stock, assets, purchasing, shipping, tally depreciation and almost every other aspect of supervision of the supply and storage and accessibility of items in order to insure an adequate supply without excessive oversupply. Effortlessly control access to specific users marrying them to precise parts of your database as well as specify exactly what they can do to modify that data.
- Item administration
- Vendor supervision
- Purchase and sales management
- Acquisition and sales return
- Damage control
- Purchase and sales register
- Physical stock taking and variance report
- Stock report and stock card etc
- Integrate with campus portal
[J] Visitor Management
Visitor Management Software assists in completely automating the manner in which you visitors are welcomed
The Visitor Management Module allows you to welcome and manage your incoming and outgoing visitors with or without appointment
The Visitor Management module also assists in capturing all-relevant information about the visitor and also automatically captures an image of the visitor through a hidden web-cam, which is then stored in a database.
This module also allows to blacklist any visitor
Daily/monthly report of visitors
[K] Database Management
- Central database
- Enquiries data
- Transportations data
- Inventory data
- Operational data
- Payroll data
- Examination data
- Fee data
- Administration
- Exam/result
The total of 14 such modules of databases can be managed and upgraded by our system.
[L] Payroll Wizard
Payroll Wizard is a multifaceted yet versatile payroll management modus operandi that is tailored to the specifics of each institution’s local schedule with its own settings, preferences, and home modifications. Apart from computing employee pay, overtime, deductions, allowances, and executing tax calculations, processes leave accrual/usage, determines eligibility for benefits generating salary statements, and pay slips; etc.
- Salary setting
- Basic pay, increment, deduction setting
- Salary calculation, pay slip and salary certificate
- Staff leave calculation and deduction
- Over time calculation
- Tax calculation i.e. TDS Gratuity
- Allowance and deduction (CCA, PF, HRA etc.)
- Staff advance /loan recovery
- Pay slip generation
- Salary posting alert
- customized report for management purpose
HARDWARE & FIRMWARE SOLUTIONS
[A] Time Attendance Proximity Machines & Software
Company will provide Attendance – wireless proximity machine and software. One machine for every 100 students will have following advantages:
Attendance Management System: designed specifically to help faculty handle day-to-day tasks associated with running performances of students
Faculty will be able to easily manage attendance and contact details of the students
With this attendance software, student and teacher attendance becomes very easy to capture and maintain. The attendance management process of this attendance software can be integrated with biometric and access card system as well. Reports about absentees or those reporting late can be generated and even a notification can be sent to their parents with this attendance management software. Thus, this powerful attendance management software provides parents with first hand information about their wards bunking or genuinely taking a day off from school or reaching late
The attendance management module can also be used to view attendance reports. While students and parents can view only the concerned student’s attendance, teachers have access to entire class attendance
[B] CCTV Security and Surveillance System
Our in-house brand of indoor and out door cameras are well tested and suitable for schools and institutions
In our security and surveillance solution we will provide one camera for every 75 students
Not only will the solution provide the ‘view’ facility but shall also record and manage according to the school’s own preferences
On-site service will be available 24×7.
[C] School Vehicle Management
School Bus Management is a painstakingly conceived complete bus routing module that is the result of lending our ears to what transportation professionals desired in a campus routing and planning software and by emulating it. This robust yet multipurpose application can be molded to the exact requirements of individual institutions thereby maximizing efficiency and insuring a quick return on investment. The system not only handles the complex and continually changing variables in campus bussing with panache, but it also generates traveler details (distinguishing employees and scholars), pickup points, dues, defaulters, vehicle allocation, insurance statuses, daily/cumulative reports etc making the often nightmarish task of bus management seem like child’s play!
Ø Vehicle Tracking System
Online tracking of school buses with bus ‘break down’ message
Will show the exact location of school bus on the city map
Adjust stop times based on actual GPS route
Ensure driver compliance
Reduce excess idle time
- Route management
- Stage/Stop settings
- Dual conveyance allocation — class-wise and student-wise
- Track student and student listing
- Bussing schedules
- Contractor/owner details.
- Daily/cumulative vehicle minutiae
- Reports
Ø Vehicle Access Control System
Security of student from home to school & vice-versa
Proximity reader machine will be provided on the main-door of the bus which will maintain the entry and exit time stamp of the student and will be transferred to the school server remotely when the bus arrives back to the school premises. This is a very critical assistance in the favor of the school in the event of any mishap with any student
Parents will appreciate this facility in the interest of the safety factor of their wards
Ø Vehicle Surveillance System
Offline camera with over a month’s recording facility
Complete event viewing facility in case of any mishap in the bus, for e.g. students may pick up a fight, which may lead to an unfortunate event or any misbehavior by bus staff with a girl student etc.
Parents will appreciate this facility in the safety interest of their wards
ADVANTAGES OF AUTOMATION
School Automation System allows you to store, modify and retrieve information using the pull down menus masters, admission, information, examination, promotion, fee management, financial accounting, time table, staff & payroll, library management, inventory, transport and other utilities. All these modules are integrated with the information provided from the student and the staff administration module.
- Manual effort is reduced and speedy and accurate reports are generated.
- Data security is maintained on a departmental level. High degree of security and safety according to international standards.
- High degree of transparency of the institution through the Web.
- Better co-ordination between departments.
- Student conveniences extended beyond the classroom.
- Overall reduction of operating costs; and savings on time and efforts.
- Easy to learn, use and implement.
- A good marketing tool.
- Highly streamlined and effective workflow of administration and academia.
- Workload on entire staff, administration, clerical and teaching is heavily reduced.
- Over time a knowledge base will be built-up which will be extremely useful for the management in future.
- Does a total re-engineering of the administrative mechanism.
- Ensures greater efficiency.
- Integration of administrative functions.
- Better quality of service.
- User level access rights are impl